Family Office Accounting Services & Multi-Entity Controllership
You don’t just run a business; you manage an ecosystem. From your operating entity to real estate, investments, and non-profits, we provide the consolidated oversight and inter-company rigor a traditional bookkeeper can’t handle.
Has Your Wealth Outgrown Your Accounting?
Success brings complexity. You likely have an operating business, real estate holdings, and family investments. But if you are managing them in silos, you are operating in the dark.
The Liquidity Blind Spot
Do you have to log into five different bank accounts just to guess your total liquid cash position? We eliminate the guesswork with a single consolidated view.
The Inter-Company Knot
Are transfers between entities creating a "due-to/due-from" nightmare? We track every dollar moved between entities to ensure your corporate veil is protected and tax season is seamless.
The Tax Coordination Lag
Is your tax CPA constantly waiting on data from different sources? We quarterback the relationship with your tax team, delivering clean, tied-out financials year-round.
Your Virtual Family Office
We Act As Your Central Finance Hub
Most accounting firms are built to manage a single business. We are built to manage a portfolio.
We sit between your various operating entities, investment holdings, and your tax CPA. We function as the central nervous system of your wealth, ensuring accurate data flow, tax compliance, and strategic clarity.
- Consolidated Data: We ingest data from Op Co, Real Estate, and Trusts.
- One Source of Truth: A single, rolled-up view of your Net Worth.
- Clean financials pushed directly to your CPA.
Specialized Oversight for Complex Portfolios
The Serial Entrepreneur
You own a successful operating company, but you are spinning off profits into new ventures or holding companies. You need a team that can handle inter-company complexity and keep up with your rapid entity creation.
The Real Estate Investor
You have a primary business, but your wealth is built in your property portfolio. You need "Property Management Accounting" (for the assets) combined with rigorous "Corporate Controllership" (for the business).
The Family Steward
You are managing generational business enterprises, wealth, trusts, or a family foundation. You need high-touch privacy, discretion, and clear reporting that translates complex data into a readable format for all family members.
Ready to Gain Control of Your Financial Ecosystem?
Stop managing your wealth in disconnected spreadsheets. Let’s build a unified foundation that supports your legacy.
A Unified Financial Platform for Your Wealth
Consolidated Financial Reporting
Cash Flow Management
Inter-Company & Controls
Real Estate & Asset Tracking
Tax Coordination
Private Client Services
Consolidated Financial Reporting
Global Dashboard: A single, rolled-up view of your Operating Company, Real Estate Holdings, and Investment activities.
Net Worth Tracking: Real-time visibility into your total assets and liquidity across all entities.
Entity-Level Performance: Drill down into specific properties or business units to see exactly where profit is being generated.
Custom KPIs: Tracking metrics that matter to you, from rental yields to operating margins.
Cash Flow Management
Global Liquidity View: See your total cash position across all bank accounts and entities in one snapshot.
Capital Call Planning: Forecasting cash requirements for upcoming property acquisitions, tax payments, or investment capital calls.
Distribution Strategy: Planning the timing of distributions from your operating company to your holding companies to maximize reserves.
Burn Rate & Runway: Ensuring your operating entities have sufficient working capital while safely moving excess profits to investment accounts.
Inter-Company & Controls
Inter-Company Reconciliation: We strictly track every dollar moved between entities (loans, distributions, contributions) to ensure books always balance.
Due-To/Due-From Management: Accurate tracking of liability balances between your holding companies and operating entities.
Bill Pay Management: Centralized accounts payable management to ensure vendors are paid on time and expenses are allocated to the correct entity.
Corporate Veil Protection: Rigorous separation of funds to protect your legal liability structure.
Real Estate & Asset Tracking
Cost Basis Tracking: We track capital improvements (CapEx) separately from repairs to ensure accurate depreciation and tax basis.
Depreciation Schedules: Monthly maintenance of fixed asset schedules so your Net Book Value is always accurate.
Loan Compliance: Tracking of debt service coverage ratios (DSCR) and reporting for bank covenants.
Liquidity Planning: Forecasting cash requirements for upcoming property acquisitions or tax payments.
Tax Coordination
CPA Liaison: We speak the language of your tax team, answering their questions so you don’t have to.
Year-Round Readiness: We keep the books “tax-ready” every month, not just in April.
K-1 Support: Organizing data for multi-entity partnerships to speed up K-1 generation.
Audit Support: Digital record retention and audit trails to support any regulatory inquiries.
Private Client Services
Personal Bill Pay: Secure management of household expenses and personal vendor payments.
Lifestyle Reporting: Separation of personal “lifestyle” expenses from business operations.
Trust Accounting: Specific reporting for family trusts and beneficiary distributions.
Household Payroll: Management of payroll for household staff (nannies, estate managers, etc.).
Your Questions, Answered.
Your CPA focuses on compliance (filing taxes once a year). We focus on management (running the financial operations every day). By hiring us as your Virtual Family Office, we manage the daily data entry, inter-company loans, and monthly reporting. This actually makes your CPA’s job easier and often reduces your tax bill because the data they receive at year-end is clean, accurate, and audit-ready.
We create a custom engagement based on the complexity of your entire group, not just a “per-file” fee. We treat your portfolio as a single ecosystem. Whether you have one operating company and three holding companies, or a complex web of trusts and non-profits, we build a service package that covers the entire group under one monthly retainer.
Yes. For many business owners, the line between business and personal is where the most risk lies. We can set up secure workflows to manage household expenses, pay personal vendors, and track “lifestyle” spending. This ensures strict separation of funds, protecting your corporate veil and ensuring you are ready for any potential audit.
We understand that family office clients require a higher level of discretion. We utilize enterprise-grade security tools (like LastPass and encrypted portals) to manage access. We can also set strict user permissions so that your operational staff only see what they need to see, while you retain visibility over the entire portfolio.
We typically work with QuickBooks Online as the core accounting ledger because it is cloud-based and integrates best with banks. However, the “magic” happens in the reporting layer. We utilize advanced consolidation tools that sit on top of your accounting software to give you that single, unified dashboard across all your entities.
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Ready to Bring Order to Your Financial Ecosystem?
Your portfolio has outgrown standard bookkeeping. It requires a dedicated financial steward. Let’s discuss how we can consolidate your entities, streamline your cash flow, and give you the clarity you deserve.
Find Us
- 66 W Flagler St, Miami, FL 33130
- +1 904 834 5249
- [email protected]
- Additional Offices Available:
- Newport Beach, CA
- Northfield, IL
- Palm Coast, FL
- Ponte Vedra Beach, FL
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