Bookkeeping and Trust Accounting for Law Firms

Stay Compliant, Understand Your Profitability, and Focus on Your Cases.

Stop letting complex financial compliance distract you from practicing law. We provide expert bookkeeping and IOLTA management services specifically for law firms. From meticulous trust account reconciliation to detailed case cost tracking, we provide the financial clarity and peace of mind you need to run a successful practice.

Are Your Financials an Open-and-Shut Case?

Stressed about IOLTA/trust account compliance and the risk of accidental commingling?
Unsure of the true profitability of each case or practice area?
Wasting non-billable hours tracking down case-related expenses and client costs?
Struggling to manage partner distributions and compensation plans accurately?
Your current bookkeeper doesn't understand the unique rules of legal accounting.
Lacking clear financial data for key strategic decisions?

A Bookkeeper Records Transactions. A Partner Protects Your Practice.

Generic Bookkeeping Solutions...

Historical reports of what has happened.
A focus on basic compliance and data entry.
A reactive, year-end relationship.
A generic Chart of Accounts that misses law firm expenses.
Confusion with IOLTA/trust account management and compliance.
Cannot properly track advanced client costs and case expenses.
Generic profitability reports that do not provide clarity and leave partners unclear about compensation and distributions.
No integration with modern legal practice management tools like Clio or MyCase.
Is unavailable for strategic questions about your business.
Delivers late or confusing reports that create more questions than answers.

Our Financial Partnership Gives You...

A forward-looking roadmap for what will happen.
A focus on your growth, profitability, and cash flow.
A proactive, year-round strategic partnership.
A Chart of Accounts designed specifically for law firms.
Deep expertise in IOLTA/trust account management and compliance.
Accurate tracking of advanced client costs and case expenses.
Detailed profitability reports with clear reporting for partner compensation and distributions.
Seamless integration with legal practice management software like Clio or MyCase.
The peace of mind that comes from working with a financial specialist.
Clear, comprehensive, on-time reports you can actually use to make smart decisions.

What Makes Us Different?

What makes our bookkeeping service different than others? A team with extensive experience in the legal industry. A dedicated team approach and a technology-oriented focus set us apart from the rest.

The Financial Framework for a Thriving Legal Practice

Meticulous Trust Accounting

We are experts in IOLTA management. Our three-way reconciliation process ensures your trust accounts are always balanced, accurate, and compliant with state bar regulations.

Detailed Case Project Costing

We track every client cost and case-related expense with precision, giving you a clear picture of profitability on a per-case basis so you can make smarter strategic decisions.

Law Firm Financial Reporting

Receive financial statements that make sense for a law firm, including clear reporting on revenue, partner equity, and case profitability to guide your firm's growth.

A Strategic Partnership for Every Stage of Growth

The Solo Practitioner

You have built a successful practice, but administrative tasks and trust accounting are actively eating into your billable hours. You need a rock-solid financial infrastructure that ensures strict IOLTA compliance, manages your daily cash flow, and gives you the financial clarity to safely hire your first associate or paralegal.

The Growing Partnership

Your firm's revenue is strong, but tracking profitability across multiple attorneys, practice areas, and case expenses is becoming complex. You need crystal-clear financial reporting to accurately calculate partner distributions, optimize your margins on a per-case basis, and ensure your firm’s growth is actually sustainable.

The Multi-Partner Firm

You are running a highly complex organization with significant overhead, multi-tiered compensation structures, and advanced tax liabilities. You need to delegate the financial heavy lifting to a trusted vCFO who can deliver real-time financial dashboards, forecast cash flow, and provide the strategic oversight required to lead your firm's long-term vision.

Ready to Build a Stronger Legal Practice?

A professional accounting & bookkeeping team is one of the highest-ROI investments your firm can make. Let’s have a brief, no-obligation chat to see if our services are the right fit for you.

The Financial Foundation Your Law Firm Deserves

We offer tailored financial management plans that scale with your firm. Every partnership includes rock-solid accounting, strict compliance oversight, and the strategic insights you need to confidently grow your practice.

Core Legal Accounting & Bookkeeping

We manage your day-to-day accounting, track advanced client costs, and ensure your general operating accounts are perfectly reconciled and up-to-date.

Trust & IOLTA Management

Protect your license and your practice. We perform mandatory three-way IOLTA reconciliations to ensure strict compliance with State Bar regulations.

Financial Reporting, Firm Profitability, & KPIs

Stop guessing about your margins. Receive customized monthly reports tracking essential legal metrics like realization rates, fee origination, and per-case profitability.

Strategic CFO Advisory Services

Move beyond basic data entry. We act as your strategic sounding board to forecast cash flow, plan for associate hires, and structure complex partner distributions.

Dedicated Legal Finance Team

Never wait days for an answer. You get direct access to a dedicated team of financial professionals who intimately understand the business of law and your tech stack.

Proactive Tax Planning and Strategy

We manage your firm’s tax compliance and implement forward-looking, year-round tax reduction strategies to protect your revenue and minimize partner liabilities.

Your Complete Financial Leadership Solution.

Accurate & Timely Financial Reporting

Reliable Month-End Close: We manage the entire close process so you never have to chase down receipts.
Guaranteed Delivery: Receive your accurate P&L and Balance Sheet by a strict, set date every month.
Custom Profitability Reports: Gain total clarity on how specific departments or projects are performing.
Audit-Ready Financials: Get institutional-grade financial packages prepared for banks, investors, or buyers.
Executive Variance Analysis: Understand exactly why your numbers went up or down month-over-month.

Proactive Cash Flow Management

Daily Cash Monitoring: We track balances across all your bank accounts so you always know your exact cash position.
13-Week Cash Forecasting: Look into the future with weekly updates so you are never surprised by unexpected cash shortages.
Strategic Payables (AP): We optimize your vendor payment schedules to protect your reserves and maximize cash on hand.
Receivables Oversight (AR): We proactively monitor incoming payments so your cash keeps flowing without delay.
Credit Line Management: We actively manage your debt facilities and handle all complex bank covenant reporting for you.

Robust Accounting Systems Foundation

Standardized Procedures: We implement documented financial policies to ensure scalability across your business.
Internal Team Oversight: We actively manage and review the work of your existing bookkeeping staff to ensure quality control.
Optimized Chart of Accounts: We structure your accounts specifically to deliver crystal-clear management reporting.
Tech Stack Management: We manage your entire financial tech stack including QuickBooks Online.
Seamless CPA Coordination: We act as the primary liaison with your external tax CPA, eliminating year-end stress.

Tax & Regulatory Compliance Services

Sales Tax Management: We handle your monthly filings and payments to ensure full state and local compliance.
Payroll Oversight: We actively monitor your payroll processing and tax compliance to protect you from costly penalties.
Tax Return Prep: We prepare comprehensive schedules and workpapers to streamline your annual business tax filings.
1099 Administration: We ensure the timely and accurate preparation and filing of annual 1099s for all your contractors.
Tax-Ready Ledger: We maintain a clean, tax-ready general ledger year-round so you are always prepared for tax season.

Budgeting & Performance Analysis

Annual Budgeting: We collaborate with your leadership team to build a realistic and strategic annual operating budget.
System Integration: We build your approved budget directly into your accounting software for seamless, automated tracking.
Performance Reporting: Receive monthly "Budget vs. Actual" reports to provide your team with clear performance feedback.
Variance Analysis: We break down exactly why you are over or under budget so you can course-correct quickly.
Scalable Forecasting: We develop specialized departmental or project-based budgets to support your company's continued growth.

Strategic Advisory & Growth Planning

Capital & Debt Strategy: Guidance on debt/equity structuring and bank negotiations to secure the capital needed to scale.
Exit & M&A Readiness: We help maximize your company's valuation and prepare your financials for M&A activity.
Dynamic Financial Modeling: We build robust 3-to-5-year financial models to help you make better data-driven strategic decisions.
Executive & Board Support: We participate in your leadership meetings to provide CFO-level insights and financial data.
Margin Optimization: We analyze your pricing, service lines, and operational costs to uncover opportunities that accelerate growth.

Ready to Build a Stronger Firm?

A professional accounting & bookkeeping team is one of the highest-ROI investments your firm can make. Let’s have a brief, no-obligation chat to see if our services are the right fit for you.

Your Law Firm Bookkeeping Questions, Answered

My books are several months behind and a total mess. Can you still help?

Answer: Absolutely. This is a very common situation, and it’s one of our specialties. Our first step for many new clients is a one-time cleanup and reconciliation project. We’ll work with you to gather the necessary documents and systematically get your books accurate and up-to-date. This process provides a clean, reliable foundation for us to build upon for your ongoing monthly service. We use that accurate historical data to help you build the future. We focus on forward-looking activities: strategic planning, financial forecasting, cash flow management, and KPI analysis. We partner with you month-to-month to make smarter decisions that drive growth and profitability. Our service acts as the strategic layer on top of a solid accounting foundation.

Do you offer other services besides bookkeeping, like payroll or bill pay?

Answer: Yes, we do. Our goal is to be your complete financial back office. In addition to our core bookkeeping service, we offer a full suite of solutions including:

Payroll Processing
Accounts Payable (Bill Pay) Management
Accounts Receivable (Invoicing & Collections)
Sales Tax Filing
1099 Preparation & Filing

We can create a custom package that bundles these services for seamless financial management.

What does the onboarding process look like?

Answer: Our onboarding process is designed to be seamless for you. We handle all the heavy lifting. It’s a structured, three-step process:

Secure Kick-off: We securely connect to your existing financial systems and accounts.
Historical Review: Our team performs a thorough review of your past financials to build a clean foundation.
Roadmap Session: We meet with you to present our initial findings and collaboratively build your strategic financial roadmap for the next 12 months.

How much of my time will be required each month?

Answer: Our service is designed to save you time, not create more work for you. Your required time commitment is minimal. Typically, it consists of one primary strategy meeting with us per month to review your performance and discuss key decisions. We handle all the analysis, reporting, and financial management in the background, freeing you up to focus on leading your team and growing your business.

How do you ensure my sensitive financial data is secure?

Answer: We take the security and confidentiality of your financial data with the utmost seriousness. All of your information is managed through a secure, encrypted client portal with bank-level (256-bit AES) security. Our team follows strict internal protocols to ensure that only authorized personnel have access to your data, giving you complete peace of mind.

How do I get all my receipts, bills, and other documents to you?

Answer: We make it simple and paperless. Our system is built around modern, cloud-based tools. You’ll have access to a dedicated portal to upload any digital documents like bills or bank statements. We handle the rest, eliminating the need for you to ever deal with paperwork again.

Who from your team will I be working with?

Answer: You will be assigned a dedicated Account Manager who will be your primary point of contact. That person will get to know you and your business intimately. They are supported by our in-house team who work together on your account. This team-based approach ensures you always have a knowledgeable expert available to answer your questions promptly.

Is there a long-term contract or a setup fee?

Answer: There are no setup fees for our standard monthly bookkeeping services. We believe in earning your business every single month, so we do not lock you into a long-term contract. Our service is a month-to-month subscription that you can cancel at any time with 30 days’ notice. We’re confident that the value and clarity we provide will make you a long-term partner.

Are you familiar with the trust accounting (IOLTA) rules for our state?

Answer: Yes. We are proficient in the trust accounting regulations required by the State Bar. Our primary focus is ensuring your IOLTA accounts are always perfectly reconciled and compliant to protect you and your practice.

Can you integrate with our existing practice management software, like Clio or PracticePanther?

Answer: Absolutely. We specialize in integrating our accounting process with the leading legal practice management platforms. This ensures that data flows seamlessly, from tracking time and expenses to invoicing and payment, creating a single source of financial truth.

How do you ensure the confidentiality of our firm and client data?

Answer: Confidentiality is paramount. We operate under a strict Non-Disclosure Agreement (NDA) and use a secure, encrypted client portal for all document and data exchange. Your firm’s and your clients’ information is protected with best-in-class security.

Services

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Find Us

66 W Flagler St, Miami, FL 33130
+1 904 834 5249
[email protected]
Additional Offices Available:
Newport Beach, CA
Northfield, IL
Palm Coast, FL
Ponte Vedra Beach, FL